Protected: FAQ on Invoicing

FAQ on invoicing

When you have confirmed a booking, you should email an invoice to your contact. Ideally, this should be done at least four weeks before your visit. Here's a sample in docx for you to modify for your own use:

Invoice sample

Before sending it, export it into a PDF format.

WITS (Writers-in-the-Schools) and NPR invoicing answers:

Just in case this is the first time you've submitted invoices to the Writers' Union for National Public Readings grants or for Writers-in-the-Schools subsidies, here are examples of each for your reference.

TWUCmjsinvoice

NPR sample infoice
NPR Sample invoice

Here's an example of an invoice to a school with the deduction from WITS taken into consideration:

Invoicewitssubsidizedsample

When we invoice you:

We invoice you after the presentation has taken place, usually at the end of the week. We use Square to generate invoices so that you can pay online with a credit card. If you prefer to pay with an email transfer or cheque instead, please deduct the $1.50 bank fee from the total.

For email transfers, send it to Marsha at marsha@calla.com instead of the abs email address.

For cheques, please send to:

Amdox Company Ltd, 19 Davern Road, Brantford ON N3T 1R6

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Protected: Pages

Member Page: Please follow these instructions carefully.

Take a look at this page as a guide:
http://www.authorsbooking.com/wp/allan-stratton/

(Browse others on the site too)

Here’s what we need to build yours:

One interesting/illuminating photo of yourself plus up to 6 other jpgs of similar size either of recent books or of yourself in action. Label the photos as follows:

yournamewp1.jpg, yournamewp2,jpg etc

We also need the following info in a docx file, and please use the above link as your guideline:

Your Name (Your location)

Writers Union Member – include this immediately after your location ONLY if you are currently a member of TWUC

One line with a highlight or two about yourself/your work

30 or so words about fees.

60 or so words about you, in third person

375 or fewer words about your presentations and workshops, in third person

Information on audience size limits, writing workshops, set-up requirements

List out all of the following categories below that apply:
Authors
Intermediate presenters
Middle grade presenters
Ontario-based
Presenters
Presents to adults
Secondary presenters
Virtual Visits
Writers’ Union Members
Illustrators
Poetry
Presents to all ages
Presents in French
Primary Presenters
Storyteller
Touring Ontario
VSPC (vulnerable sector police check has been registered with TDSB)

List your tags, being sure to separate them with a comma. Here are some examples of tags (you can use the any of these tags that apply to you too, or use them as a guide to create others of your own). The point is to make you findable:

addiction, adult, AIDS, all grades, Africa, anorexia, Asia, author, award winner (specify awards), books for boys, books with female leads, bulimia, bullying, Canadian, coming-of-age, date rape, death, discrimination, diversity, dyslexic, dystopian, eating disorder, educator, fantasy, fiction, free verse novels, gifted, student writers, grade 1, grade 2, grade 3, grade 4, grade 5, grade 6, grade 7, grade 8, grade 9, grade 10, grade 11, grade 12, grief and loss, hate mail, historical fiction, illustrator, immigration, international, Islamophobia, JK, LGBT characters and themes, large audience, literacy, middle grade, mystery, non-fiction, orphan, picture books, picture books that rhyme, poetry, poverty, presents in French, presenter, professional development workshops, racism, reluctant readers, secrets, self-editing techniques, sexuality, shame, social issues, Steampunk, suspense, teacher, thriller, travel, truth, Ukrainian, Vietnam, World War I, World War II, writers craft, writing workshops, young adult, YA, your name

Read your page carefully to be sure it’s accurate and error-free before sending it to us.

Last thing – please provide a postal code for our presenters’ map. This helps educators figure distance for travel costs. Most members send a postal code for a nearby business, rather than their personal address.

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Eric Zweig (Owen Sound)

ericzweigAuthorPhotoOwen Sound ON. Writers' Union Member. Hockey historian and author, Silver Birch nominee, available for school and library visits.

Eric’s rate is $250 for one session, $450 for two, or $650 for three, plus HST. Mileage costs can often be negotiated for multiple bookings, for presentations in the GTA, or for visits to the Barrie/Orillia area.

By the age of ten Eric Zweig was already a budding sports fanatic who was filling his school news books with game reports instead of current events. He’s been writing professionally about sports and sports history since 1985. Eric has also been a guest on many television and radio programs, appearing as a “Hockey Philosopher” in the CBC series Hockey: A People’s History in 2006.

Presentation:
Since 1999, when Eric began writing books for children, he has made many presentations in schools, libraries and bookstores. His presentation is very low-tech and tends to be somewhat informal. His talks have more energy when he doesn’t keep to a rigid script. However, he always has a general plan prepared for each presentation.

Eric likes to emphasize to schoolchildren that writing does not just mean thinking up creative stories. Most of the writing we do in our lives – for school or for work – will be non-fiction. Though he has written two novels, and can speak to that too, for Eric, working mostly on historical non-fiction, writing can be like detective work. Often, he has to do a lot of research to find the truth behind the legends in sports. This is the best part of what he gets to do. He likes to discover things that no one else knows. In talking about research, Eric always explains how the Internet can make this so much easier … but that a researcher has to be very careful about what type of sources to use.

Eric likes to leave a lot of time for questions. If there are a lot of questions, it’s hard to cut off any children. If there aren’t a lot of questions, he can pick up the talk again, or do more readings, with a better idea of what the children want to hear about.

Length of Visit
Generally, Eric’s presentations last for one hour, though they can be shorter to accommodate the time of your school periods. He is happy to do two, or even three talks per school visit, or combine two or three talks between different schools in the same area.

Grades
Eric’s preference is to present to grades 4 to 6, but he’s comfortable with anything from grades 3 to 12.

Venue
Classrooms or libraries with groups ranging from 30 to 90 people are best. Gymnasiums can be difficult due to the acoustics, but Eric is happy to present to larger groups in a school gym or auditorium if need be.
Please note: Eric’s surname is pronounced zwEYEg.

 

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Jean Little (Guelph)

Guelph. Writers' Union Member. Novels and picture books. Canada's best loved children's author. All grades.

Jean-Little-s

Jean’s ideal presentation day is three sessions long. Her rate is $350 for one session, $600 for two, $750 for three, or $1100 for four, plus HST and kilometrage from Guelph, Ontario. She can travel to Toronto, London, Stratford -- basically a 120 km radius of Guelph. She is also available for areas beyond if several days are booked in a cluster.

Jean writes her award-winning titles by using a talking computer. “My computer reads back what I write letter by letter, or word by word, or whole sentences, or it will even read an entire file aloud if I tell it to. You just have to punch in the right command. It will also read the punctuation, the menus, e-mail letters, etc. It will read Googled things too. I usually have it reading out the letters as I type and then I get it to read back what I have done only in whole words. It is tricky! The most important thing is that it will read back to me what I write,” she explains.

Presentation Details

Jean is comfortable with a variety of venues and she does not mind large groups but she prefers students to be within three grades of each other. Jean’s talks can be tailored to your needs. She can talk about a specific book or about her life as a writer. She is an ideal keynote speaker.

Setting/equipment

A chair and a glass of water

And, if I am forced to speak in a gym, a mike that works

I supply my own Seeing Eye dog.

Since I have written for all ages except older teenagers, I am willing to speak to all of them. My preference is for the middle grades, 4, 5 and 6.

I ask for an hour, which gives me time to talk and then answer questions. I change the speech every time depending on the children, which books they already know, whether they want most of all to hear about my guide dog or how I write when I cannot see. I also speak about the actual work involved in writing.

Although I do not write Young Adult fiction, I am happy to talk to high school kids about the craft of writing.

I also speak to conferences of teachers, librarians, parents or just people. I have been called a “motivational speaker” and I have talked to inmates in jails about stuff like making choices.

I am happy speaking to large groups – up to 200 for instance. I want the audience to be big enough that I can hear them laughing at my jokes. Eighty to 100 is probably ideal. If the school wants me to speak to kindergartners, I talk about the dog and one picture book and cut the session shorter.

I usually bring books with me which I autograph for anyone who buys one. I will NOT sign pieces of paper but I will bring a sheet of autographed messages like “Keep reading a Little. The best place for your nose is inside a book. Jean Little” which the teacher can run off and hand out after I am gone.

I will bring an autographed poster to give to the school or library.
If at all possible, a parking spot close to the school entrance would be appreciated.

Send us an email to book Jean Little:

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booking Jean Little
[Booking Jean Little]

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